1) Click on the VDS PrintManager.
*The VDS PrintManager is the heart of the ID card system. It allows communication between the EliteID Cloud service and the ID Card Printer (Magicard 600).
2) Once opened, ensure that “Service Running” is showing at the bottom of the VDS PrintManager window. If so, minimize *-* the window (Do not close it *X*)
*If the service is not running, click the refresh button. Sometimes after starting up and logging into the ID Card System for the first time it may take some time for the service.
TROUBLESHOOTING:
*If the service still won’t run or is a red color after hitting refresh and waiting a few minutes fully shutdown the ID Card System PC and turn it back on again.
WARNING:
*One of the biggest reasons that the ID Card System may break and not work is if the ID Card Printer gets De-Registered. This happens if the left arrow icon gets clicked on. If this happens or there are no printers listed in “Registered Printers” will need to contact ITS and provide the TeamViewer ID.
3) On the Desktop, run ValCam USB.
*Valcam will connect to the camera and allow you to take a picture of the student or employee.
4) Make the needed changes on the right-hand side of the ValCam program and when ready click on CAPTURE to take the picture.
5) Once captured, can make adjustments as needed then click Save. In the “Enter file Name” window, put in the Employee/Student ID number and hit OK.
*This will save the photo in the Jolly Server.
6) On the Desktop, click on Elite ID (chrome browser shortcut).
7) The VDSapps login window will pop up. Click “Log in”
*If information is missing on the login use the credentials you used to log into the ID Card System and ensure that EliteID is selected.
*There is no setup yet for SSO Login.
8) In the EliteID window Click on the [+] button by the Search Bar at the top of the screen to start the new profile creation process. (If record already exists, search for it with either Record ID or lastname, firstname and proceed to Step 13.)
9) In Data Entry input the ID, Name, Last Name of the new record. Can then select the role of record( Staff, Faculty, Student). Then hit next.
*If the record wants a preferred name to show, just replace the firstname/lastname with it. Doing it in the Preferred Name or Middle name will not display on the card.
10) In Photo, click Upload Photo, it will open to the Jolly File Server. In the File Explorer window, put in the record’s ID number in the top right search bar then double click the photo file.
11) Once photo is uploaded, you can use the photo tools to adjust the photo. You can use the Retry button to start over and upload a photo again. Hit Next when done.
12) In Submit, go over the data and ensure everything is correct. Click Save when done.
13) On the Person Record Page select the type of ID card under Credentials and then hit the green Print button. At the bottom right you should then see two popup boxes one green and one blue. The ID card will then print.
